SAP-Tip: Copy, Paste, and Multiple Selections

Copying and pasting is not always the most intuitive thing in SAP. But it is a powerful tool that you will use over and over once you’ve mastered the different methods. There are at least 3 methods for doing copy/paste. Different situations require different methods. Not to worry, though. It’ll be second nature in no time. Here they are:

Methods for Copy, Cut and Paste in SAP

1) Text boxes (not labels): Click and swipe and use Ctrl-C & Ctrl-V

copy_paste.JPGThe trick in the first 2 cases is how you highlight something in SAP. For regular old text boxes, you can use the mouse to left click and swipe the content you want to copy. As always, Ctrl-C and Ctrl-V will copy and paste the highlighted data.

2) Labels (and multiple text boxes at same time): the Ctrl-Y trick

For labels, and there are many within SAP, you have to follow these steps:

  1. Click in the area you want to copy
  2. Press Ctrl-Y to get the crosshairs cursor
  3. Start in the upper-left area of the content you want to copy and swipe and reals…don’t touch anything or you’ll lose your selection!! …this can be tricky, and SAP is finicky about this part
  4. Ctrl-C to copy your selection
  5. Go to where you want to past and Ctrl-V and done

This works across multiple fields and multiple labels. It even works across multiple text boxes as seen in the example below of a KE52 Address tab screen. You can copy those and paste them into a new address screen as long as the fields match up. It doesn’t work so well when there are labels that interrupt the flow of the copied text…experiment with it to get comfortable.

Copy multiple text fields

3) Pasting in Multiple Selections

Multiple selections appear all of SAP. Here’s and example from FS10N:

Multiple Selections example from FS10N

Clicking the multiple selections button gives you a screen with about 8 text boxes for you to enter selections. You can copy and paste mulitple items into those boxes using Ctrl-V like normal. More boxes will appear after you hit enter, and you can scroll and paste into them as well.

But if you want to paste in lots of selections at the same time, you can use the magical “Import from text file” button.

Multiple selection example

Tip: Also check out the Multiple Selection button (circled in the example above). This brings up a search screen that you can do a search and then use check boxes to select mulitple items from the search result.

To use the Import from text file button, you can either put the content you want to add into a text file and upload it, or you can copy it from it’s source (SAP, Excel, etc) and then click the Upload from clipboard button. Voila! This can paste lots and lots of items to you multi-select.

Import from file

While this can be used in pretty much any situation multiple selection is allowed, some of the most common uses I’ve found are:

  • Profit centers
  • Cost centers
  • Document numbers (copy them from FBL3N, etc)
  • Customers/Vendors
  • Materials

Final words…

Copy and paste is like breathing for most of us. In SAP, it can be like breathing with a scuba tank. Sometimes you need the tank, sometimes you don’t.

5 Responses to SAP-Tip: Copy, Paste, and Multiple Selections

  1. Fred August 27, 2009 at 9:54 am #

    Thanks the Ctrl-Y tip helped me a lot

  2. Talha November 19, 2009 at 10:06 pm #

    Wonderful…now I can copy figures from SAP database to my excel files for reporting purposes.

    Thnks for the information! works like a charm.

  3. KATHY January 12, 2010 at 12:35 pm #

    Sap is not allowing me to do the left mouse highlight.
    That’s the problem I am having. Any suggestions.

  4. Daniela Z. January 13, 2010 at 7:43 am #

    try to pres first first Ctrl Y, then try to select with the mouse

  5. Hazel April 7, 2010 at 6:03 pm #

    How do you set up electronic notifications when the vendor is paid by ACH? How can the email
    automatically be sent every time the payment goes out by ACH

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