We ran into a little problem while doing document transfers from General Ledger to Profit Center Accounting using t-code: 1KE8. In 2007, we added a new account to PCA through customizing t-code: 3KEH (read more here). To catch the balance in the account up, we used 1KE8 to transfer the Financial Documents to PCA, having the Reversal box checked to prevent the balances in the offsetting accounts on those documents from being duplicated.
With some serious twangs of guilt and dread, we even went back into December of 2006 to pull in the documents that marked the very first postings to that account. To our relief, it seemed to have worked like a charm…12/2006 balances were perfect, the docs for 1/2007 – 6/2007 all came over just fine. But when we checked the balance in the offsetting accounts, something had gone badly wrong.
Checking the PCA balances against GL revealed that the 12/2006 balance was fine, as were the individual month balances. The problem was that the Beginning Balance (period 0) was doubled. Evidently, the reversal document in 12/2006 didn’t get rolled forward. This could have been because of some setting in OKP1 – Change Period Lock (for PCA), or might just be a bug, we’re not sure. Correction: OKP1 does not lock PCA…it only locks CO. We haven’t found a good way to lock PCA.
Luckily, the solution was simple…just rerun 2KES – Carry Forward of Balances (for PCA). After this, everything was back to normal. Beginning balances were perfect, crisis averted.
Wish they were all that simple.