SAP FICO: How to Post a Parked Document – FBV0

SAP gives you a fairly simple way to park a journal entry document. This can be accomplished in nearly of the flavors of JE entry (FB50, FB60, FB70, F-02, but not the “post with clearing” t-codes: F-04, F-30 that I can tell).

There are several reasons you might want to park a document:

  • Some organizations use this as a security/separation of duties control: an accountant might create the entry and park it, does not have authorization to post, so a manager reviews the entry and posts it later.
  • The entry may be long and you are interrupted and need to come back to it later. Better to park an entry and come back to it than to leave it sitting open on your desktop
  • You may build up a entry throughout the month, entering the pieces as you go along and parking it at month-end. I wouldn’t recommend this, but it is done.

How to Park and Post a Document

  1. Start your entry in your favorite JE t-code. You must enter at least one line item to park a document. Press the Park button when you’re ready to park it. Here’s the Park button in FB50 (in F-02, you may need to use Document/Park from the menu bar):
    SAP: Park button in FB50
  2. Go to t-code FBV0 and select your document number. Click the List button if you need to search for your doc.
    SAP: FBV0 to Post Parked documents
  3. Press enter to open the Edit screen. Here, you can make additions/adjustments to the parked document.
    SAP: FBV0 Edit parked document
  4. After you’ve made your final adjustments, you can re-park, delete or post the document:
    SAP: FBV0 menu options

Hope this saves you some digging around and guessing. That’s all there is to it!

9 Responses to SAP FICO: How to Post a Parked Document – FBV0

  1. Smita October 31, 2007 at 2:51 pm #

    Thanks a lot!!! Saved my neck at work….Easy to understand instructions….

  2. Stephanie C February 23, 2009 at 5:49 am #

    If someone were to have a park and post function lets say for Accounts Payable…Would they be able to park and post the same transaction are is restricted to only posting of transactions which they have not parked?

  3. Byron Bennett February 23, 2009 at 8:18 am #

    Hi Stephanie,

    SAP security can be set up several ways around parking and posting. But the most straight forward security would be to either:

    1) Give a person (or a role) acccess to both the Park and Post Parked documents. This would allow them to Park documents and Post any Parked documents whether they created them or not
    2) Let a person (or a role) only Park documents…this would require someone else to Post their documents

    I am not sure if there is out-of-the-box configuration to restrict a person to posting their own parked documents or not, but I’d imagine that would be possible.

    A common configuration is a scenario where one person enters and parks documents, but can’t post. Then a manager reviews and posts the parked document.

    So, there is really a lot of flexibility in configuring how this works.

    Hope that helps,
    Byron

  4. Sudhir February 23, 2009 at 11:24 am #

    There is an SAP note that requires implementing 4-6 line code to make sure the person creating (parking) cannot post it. However, due to transaction codes that allow direct posting, this restriction becomes infructuous.

  5. Byron Bennett February 23, 2009 at 11:26 am #

    Sudhir,
    Thanks for the tip!…hope that helps Stephanie.

    BB

  6. Stephanie C February 23, 2009 at 9:40 pm #

    Thanks Byron and Sudhir.

    It has clarified my confusion

  7. Byron Bennett February 24, 2009 at 8:27 am #

    You’re welcome. Unfortunately, the old consultant answer nearly always applies: “It depends.”
    BB

  8. srini March 4, 2009 at 5:29 pm #

    sudhir..could you please mention the sap note ..i am having hard time to find it.

  9. Malay June 11, 2009 at 3:59 am #

    Is there any way a complete audit trail with user name and time can be found for below procedure:

    JE Created (Clerk)> Parked (Clerk)> Changes with review (Manager)> Posted (Manager or Clerk)

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